def14a-106754_ffnm.htm
SCHEDULE 14-A
INFORMATION
Proxy
Statement Pursuant to Section 14(a) of the Securities Exchange Act of
1934
Filed
by the Registrant [x]
Filed
by a Party other than the Registrant [ ]
Check
the appropriate box:
[ ] Preliminary
Proxy Statement
[x] Definitive
Proxy Statement
[ ] Definitive
Additional Materials
[ ] Soliciting
Material Pursuant to §240.14a-11(c) or §240.14a-12
First Federal of Northern
Michigan Bancorp, Inc.
(Name
of Registrant as Specified In Its Charter)
________________________________________________________
(Name
of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment
of Filing Fee (Check the appropriate box):
[x] No
fee required.
[ ] $125
per Exchange Act Rules 0-11(c)(1)(ii), 14a-6(i)(1), or 14a-6(j)(2).
[ ] $500
per each party to the controversy pursuant to Exchange Act Rule
14a-6(i)(3).
[ ] Fee
computed on table below per Exchange Act Rules 14a-6(i)(4) and
0-11.
1) Title of each class of securities to
which transaction applies:
........................................................................
2) Aggregate number of securities to
which transaction applies:
.......................................................................
3)
Per unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11:
.......................................................................
4)
Proposed maximum aggregate value of transaction:
........................................................................
[ ] Check
box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement
number, or the Form or Schedule and the date of its filing.
1)
Amount Previously Paid:
2)
Form, Schedule or Registration Statement No.:
3)
Filing Party:
4)
Date Filed:
April 16,
2010
Dear
Stockholder:
You are
cordially invited to attend the Annual Meeting of Stockholders of First Federal
of Northern Michigan Bancorp, Inc. (the “Company”). The Annual
Meeting will be held at the Thunder Bay National Marine Sanctuary, 500 W.
Fletcher Street, Alpena, Michigan, at 1:00 p.m. Michigan time on May 19,
2010.
The
enclosed Notice of Annual Meeting and proxy statement describe the formal
business to be transacted. During the Annual Meeting we will also
report on our operations. Our directors and officers will be present
to respond to any questions that stockholders may have. Also enclosed
for your review is our Annual Report to Stockholders, which contains detailed
information concerning our activities and operating performance.
The
Annual Meeting is being held so that stockholders will be given an opportunity
to elect two directors and ratify the appointment of Plante & Moran, PLLC as
our independent registered public accountants for the year ending December 31,
2010.
For the
reasons set forth in the proxy statement, the Board of Directors unanimously
recommends a vote “FOR” the election of each of the directors and “FOR” the
ratification of the appointment of Plante & Moran, PLLC as our independent
registered public accountants for the 2010 fiscal year.
On behalf
of the Board of Directors, we urge you to sign, date and return the enclosed
proxy card as soon as possible even if you currently plan to attend the Annual
Meeting. Your vote is important, regardless of the number of shares
that you own. Voting by proxy will not prevent you from voting in
person, but will assure that your vote is counted if you are unable to attend
the meeting.
Sincerely,
/s/
Michael W. Mahler
Michael
W. Mahler
President
and Chief Executive Officer
First
Federal of Northern Michigan Bancorp, Inc.
100
South Second Avenue
Alpena,
Michigan 49707
(989)
356-9041
NOTICE
OF ANNUAL MEETING OF STOCKHOLDERS
To Be
Held On May 19, 2010
Notice is
hereby given that the Annual Meeting of Stockholders (the “Meeting”) of First
Federal of Northern Michigan Bancorp, Inc. will be held at the Thunder Bay
National Marine Sanctuary, 500 W. Fletcher Street, Alpena, Michigan, on May 19,
2010 at 1:00 p.m., Michigan time.
A proxy
statement and proxy card for the Meeting are enclosed.
The
Meeting is for the purpose of considering and acting upon:
1.
The election of two directors of First Federal of Northern Michigan Bancorp,
Inc.;
2. The
ratification of the appointment of Plante & Moran, PLLC as our independent
registered public accountants for the year ending December 31, 2010;
and
such
other matters as may properly come before the Meeting, or any adjournments
thereof. The Board of Directors is not aware of any other business to
come before the Meeting.
Any
action may be taken on the foregoing proposals at the Meeting on the date
specified above, or on any date or dates to which the Meeting may be
adjourned. Stockholders of record at the close of business on March
12, 2010 are the stockholders entitled to vote at the Meeting, and any
adjournments thereof.
EACH
STOCKHOLDER, WHETHER HE OR SHE PLANS TO ATTEND THE MEETING, IS REQUESTED TO
SIGN, DATE AND RETURN THE ENCLOSED PROXY CARD WITHOUT DELAY IN THE ENCLOSED
POSTAGE-PAID ENVELOPE. ANY PROXY GIVEN BY THE STOCKHOLDER MAY BE
REVOKED AT ANY TIME BEFORE IT IS EXERCISED. A PROXY MAY BE REVOKED BY
FILING WITH OUR SECRETARY A WRITTEN REVOCATION OR A DULY EXECUTED PROXY BEARING
A LATER DATE. ANY STOCKHOLDER PRESENT AT THE MEETING MAY REVOKE HIS
OR HER PROXY AND VOTE PERSONALLY ON EACH MATTER BROUGHT BEFORE THE
MEETING. HOWEVER, IF YOU ARE A STOCKHOLDER WHOSE SHARES ARE NOT
REGISTERED IN YOUR OWN NAME, YOU WILL NEED ADDITIONAL DOCUMENTATION FROM YOUR
RECORD HOLDER IN ORDER TO VOTE PERSONALLY AT THE MEETING.
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By
Order of the Board of Directors
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/s/
Amy E. Essex
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Amy
E. Essex
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Chief
Financial Officer, Treasurer and Corporate
Secretary
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Alpena,
Michigan
April 16,
2010
IMPORTANT: A
SELF-ADDRESSED ENVELOPE IS ENCLOSED FOR YOUR CONVENIENCE. NO POSTAGE
IS REQUIRED IF MAILED WITHIN THE UNITED STATES.
IMPORTANT
NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING OF
STOCKHOLDERS TO BE HELD ON MAY 19, 2010: THIS PROXY STATEMENT,
INCLUDING THE NOTICE OF THE ANNUAL MEETING OF STOCKHOLDERS, AND FIRST FEDERAL OF
NORTHERN MICHIGAN BANCORP, INC.’S 2009 ANNUAL REPORT TO STOCKHOLDERS ON FORM
10-K ARE EACH AVAILABLE ON THE INTERNET AT
WWW.CFPPROXY.COM/5807.
PROXY
STATEMENT
FIRST
FEDERAL OF NORTHERN MICHIGAN BANCORP, INC.
100
South Second Avenue
Alpena,
Michigan 49707
(989)
356-9041
ANNUAL
MEETING OF STOCKHOLDERS
MAY
19, 2010
This
proxy statement is furnished in connection with the solicitation of proxies on
behalf of the Board of Directors of First Federal of Northern Michigan Bancorp,
Inc. to be used at our Annual Meeting of Stockholders (the “Meeting”), which
will be held at the Thunder Bay National Marine Sanctuary, 500 W. Fletcher
Street, Alpena, Michigan, on May 19, 2010 at 1:00 p.m., Michigan time, and all
adjournments thereof. The accompanying Notice of Annual Meeting of
Stockholders and this proxy statement are first being mailed to stockholders on
or about April 16, 2010.
Stockholders
who execute proxies in the form solicited hereby retain the right to revoke them
in the manner described below. Unless so revoked, the shares
represented by such proxies will be voted at the Meeting and all adjournments
thereof. Proxies solicited on behalf of our Board of Directors will
be voted in accordance with the directions given thereon. Please sign and return your proxy to
our corporate secretary at First Federal of Northern Michigan Bancorp, Inc. in
order for your vote to be counted. Where no instructions are
indicated, signed proxies will be voted “FOR” the proposals set forth in this
proxy statement for consideration at the Meeting.
A proxy
may be revoked at any time prior to its exercise by sending written notice of
revocation to our Secretary, Amy E. Essex, at our address shown above, or by
filing a duly executed proxy bearing a later date or by voting in person at the
Meeting. The presence at the Meeting of any stockholder who had given
a proxy shall not revoke such proxy unless the stockholder delivers his or her
ballot in person at the Meeting or delivers a written revocation to our
Secretary prior to the voting of such proxy.
VOTING SECURITIES AND PRINCIPAL HOLDERS THEREOF
Except as
otherwise noted below, holders of record of our common stock (“common stock”) at
the close of business on March 12, 2010 (the “Voting Record Date”) are entitled
to one vote for each share held. As of the Voting Record Date, there
were 2,884,249 shares of common stock outstanding. The presence in
person or by proxy of at least a majority of the outstanding shares of common
stock entitled to vote is necessary to constitute a quorum at the
Meeting.
In
accordance with the provisions of our Articles of Incorporation, record holders
of common stock who beneficially own in excess of 10% of the outstanding shares
of common stock (the “Limit”) are not entitled to any vote with respect to the
shares held in excess of the Limit. Our Articles of Incorporation authorize the
Board of Directors (i) to make all determinations necessary to implement and
apply the Limit, including determining whether persons or entities are acting in
concert, and (ii) to demand that any person who is reasonably believed to
beneficially own stock in excess of the Limit supply information to us to enable
the Board of Directors to implement and apply the Limit.
Persons
and groups who beneficially own in excess of five percent of our common stock
are required to file certain reports with the Securities and Exchange Commission
(the “SEC”) regarding such ownership pursuant to the Exchange Act.
The
following table sets forth the beneficial ownership of our common stock held by
our directors and executive officers, individually and as a group, and all
individuals known to management to own more than 5% of our common stock as of
the Voting Record Date. The business address of each director and
executive officer and of the First Federal of Northern Michigan Employee Stock
Ownership Plan is 100 South Second Avenue, Alpena, Michigan 49707.
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Number
of Shares of
Common
Stock
Beneficially
Owned (1)
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Percent
of All Common
Stock Outstanding(13)
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Five Percent Stockholders:
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Investors
of America Limited Partnership (2)
135
North Meramec
Clayton,
Missouri 63105
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149,000 |
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5.2 |
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Financial
& Investment Management Group Ltd (3)
111
Cass Street
Traverse
City, Michigan 49684
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278,974 |
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9.7 |
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First
Federal of Northern Michigan Employee Stock Ownership Plan
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182,570 |
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6.3 |
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Directors and Executive
Officers:
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James
C. Rapin
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30,942 |
(4) |
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1.1 |
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Martin
A. Thomson
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92,531 |
(5) |
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3.2 |
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Thomas
R. Townsend
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21,751 |
(6) |
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* |
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Gary
C. VanMassenhove
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21,540 |
(7) |
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* |
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Keith
D. Wallace
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30,173 |
(8) |
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* |
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Michael
W. Mahler
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44,725 |
(9) |
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* |
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Amy
E. Essex
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23,696 |
(10) |
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* |
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Jerome
W. Tracey
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40,647 |
(11) |
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* |
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All
directors and executive officers as a group (8 persons)
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306,005 |
(12)
(13) |
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10.6 |
% |
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(1)
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In
accordance with Rule 13d-3 under the Exchange Act, a person is deemed to
be the beneficial owner for purposes of this table of any shares of common
stock if he has sole or shared voting or investment power with respect to
such security, or has a right to acquire beneficial ownership at any time
within 60 days from the date as of which beneficial ownership is being
determined. As used herein, “voting power” is the power to vote
or direct the voting of shares and “investment power” is the power to
dispose or direct the disposition of
shares.
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(2)
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Based
on a Schedule 13G filed with the Securities and Exchange Commission on
January 22, 2008.
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(3)
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Based
on a Schedule 13G filed with the Securities and Exchange Commission on
February 23, 2010.
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(4)
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Includes
5,540 shares that may be acquired pursuant to presently exercisable stock
options.
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(5)
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Includes
17,108 shares that may be acquired pursuant to presently exercisable stock
options.
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(6)
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Includes
5,540 shares that may be acquired pursuant to presently exercisable stock
options.
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(7)
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Includes
5,540 shares that may be acquired pursuant to presently exercisable stock
options.
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(8)
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Includes
5,540 shares that may be acquired pursuant to presently exercisable stock
options.
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(9)
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Includes
13,040 shares that may be acquired pursuant to presently exercisable stock
options.
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(10)
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Includes
9,074 shares that may be acquired pursuant to presently exercisable stock
options.
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(11)
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Includes
10,922 shares that may be acquired pursuant to presently exercisable stock
options.
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(12)
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Includes
70,508 shares held indirectly by executive officers in Bank-sponsored
qualified retirement plans, which consists of 51,791 shares allocated to
the accounts of executive officers under the 401(k) Plan and excludes the
remaining 20,024 shares owned by the 401(k) Plan for the benefit of
employees, and 18,717 shares allocated to the accounts of executive
officers under the ESOP and excludes the remaining 163,853 shares owned by
the ESOP for the benefit of employees. Under the terms of the
401(k) Plan and the ESOP, shares of common stock allocated to the accounts
of employees are voted in accordance with the instructions of the
respective employees. Unallocated shares in the ESOP are voted
by the ESOP trustee in a manner calculated to most accurately reflect the
instructions it has received from participants regarding the allocated
shares, unless its fiduciary duty requires
otherwise.
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(13)
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Includes
72,304 shares that may be acquired pursuant to presently exercisable stock
options; calculation of percentage reflects the inclusion of such
shares.
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VOTING
PROCEDURES AND METHOD OF COUNTING VOTES
As to the
election of the directors, the proxy card provided by the Board of Directors
enables a stockholder to vote “FOR” the election of the nominees proposed by the
Board of Directors or to “WITHHOLD AUTHORITY” to vote for the nominees being
proposed. Under Maryland law and our Articles of Incorporation and
Bylaws, directors are elected by a plurality of the shares voted at the Meeting
without regard to either broker non-votes or proxies as to which the authority
to vote for the nominee is withheld. Plurality means that individuals
who receive the largest number of votes cast are elected, up to the maximum
number of directors to be elected at the Meeting.
As to the
ratification of Plante & Moran, PLLC as our independent registered public
accountants, by checking the appropriate box a stockholder may vote “FOR” the
item, vote “AGAINST” the item or “ABSTAIN” from voting on the
item. The ratification of independent registered public accountants
must be approved by a majority of the shares voted at the Meeting without regard
to broker non-votes or proxies marked “ABSTAIN.”
In the
event at the time of the Meeting there are not sufficient votes for a quorum or
to approve or ratify any matter being presented, the Meeting may be adjourned in
order to permit the further solicitation of proxies.
Proxies
solicited hereby will be returned to us and will be tabulated by the Internal
Auditor of First Federal of Northern Michigan, the inspector of election
designated by our Board of Directors.
PROPOSAL
I—ELECTION OF DIRECTORS
Our Board
of Directors is comprised of six persons, and is divided into three classes with
one class of directors elected each year. Directors are generally
elected to serve for a three-year period or until their respective successors
shall have been elected and shall qualify. Our Nominating Committee,
which is comprised of all of our independent directors, has nominated Keith D.
Wallace and Michael W. Mahler to serve as directors for three-year terms.
Messrs. Wallace and Mahler are currently members of the Board of Directors and
have agreed to serve, if elected.
The table
below sets forth certain information, as of the Voting Record Date, regarding
the Board of Directors and executive officers. It is intended that
the proxies solicited on behalf of the Board of Directors (other than proxies in
which the vote is withheld as to the nominees) will be voted at the Meeting for
the election of the nominees identified below. If a nominee is unable
to serve, the shares represented by all such proxies will be voted for the
election of such substitute as the Board of Directors may
recommend. At this time, the Board of Directors knows of no reason
why either of the nominees might be unable to serve, if
elected. There are no arrangements or understandings between either
of the nominees and any other person pursuant to which the nominees were
selected.
THE
BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT YOU VOTE “FOR” THE NOMINEES
LISTED IN THIS PROXY STATEMENT.
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NOMINEES
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Keith
D. Wallace
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68
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Director
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1988
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2010
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Michael
W. Mahler
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46
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President
and Chief Executive Officer and Director
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2008
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2010
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DIRECTORS
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James
C. Rapin
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69
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Director
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1985
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2011
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Martin
A. Thomson
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61
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Chairman
of the Board
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1986
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2011
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Gary
C. VanMassenhove
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63
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Director
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2001
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2012
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Thomas
R. Townsend
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58
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Director
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2002
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2012
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EXECUTIVE
OFFICERS
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Amy
E. Essex
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46
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Chief
Financial Officer, Treasurer and Corporate Secretary
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N/A
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N/A
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Jerome
W. Tracey
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50
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Executive
Vice President, Chief Lending Officer
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N/A
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N/A
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The
business experience for the past five years of each of our directors and
executive officers is set forth below. Unless otherwise indicated,
directors and executive officers have held their positions for the past five
years.
Directors
James C.
Rapin was Chairman of the Board of Directors until his retirement as
Chairman in May 2008. Mr. Rapin remains a director, and has been a
director of First Federal of Northern Michigan since 1985. Mr. Rapin
retired as a pharmacist with LeFave Pharmacy, Alpena, Michigan in
2004.
Martin A. Thomson
was our Chief Executive Officer until his retirement from that position
in May 2008. From 2001 until 2006, he was also our President. Upon
his retirement as Chief Executive Officer, Mr. Thomson was appointed Chairman of
the Board. Mr. Thomson previously held the position of President and
Chief Executive Officer of Presque Isle Electric and Gas Cooperative, Inc.,
Onaway, Michigan. Mr. Thomson has been a director of First Federal of
Northern Michigan since 1986.
Thomas R.
Townsend is the President of R.A. Townsend Co., a plumbing, heating and
air conditioning distributor located in Alpena, Michigan, where he has been
employed for the past 33 years. Mr. Townsend has been a director
since 2002.
Gary C.
VanMassenhove is a partner in VanMassenhove, Kearly, Taphouse &
Faulman, CPAs. Mr. VanMassenhove has been a Certified Public Accountant for
39 years. He has been a director since 2001.
Keith D. Wallace
is the senior partner of the law firm of Isackson, Wallace and Pfeifer,
P.C., located in Alpena, Michigan and local counsel to First Federal of Northern
Michigan. Mr. Wallace has been a practicing attorney for 42 years. He
has been a director since 1988.
Michael W.
Mahler was appointed as a director and our Chief Executive Officer in May
2008. He had previously served as our President and Chief Operating
Officer from January 2006. Prior to his appointment as President and
Chief Operating Officer, Mr. Mahler was our Executive Vice President since
November 2004. Prior to that appointment, since November 2002, Mr. Mahler was
our Chief Financial Officer. Mr. Mahler was named as a director of
the Bank in June 2007. From September 2000 until November 2002, Mr.
Mahler was Corporate Controller at Besser Company, Alpena, Michigan, an
international producer of concrete products equipment. From 1990 until 2000, Mr.
Mahler was employed at LTV Steel Company, East Chicago, Indiana where he served
in financial roles of increasing responsibility and served, from 1997 until
2000, as Controller for a northeast Michigan division.
Executive
Officers Who Are Not Directors
Amy E. Essex
was appointed as our Chief Financial Officer, Treasurer and Corporate
Secretary in January 2006. Prior to this appointment, Ms. Essex was
our Chief Financial Officer since November 2004. From March 2003 until November
2004, Ms. Essex was our Internal Auditor and Compliance
Officer. Prior to March 2003, Ms. Essex spent eight years as the
Director of Tax and Risk for Besser Company, Alpena, Michigan, an international
producer of concrete products equipment. Ms. Essex is a certified public
accountant.
Jerome W.
Tracey was appointed as our Executive Vice President and Chief Lending
Officer in January 2006. Prior to this appointment, Mr. Tracey was
Senior Vice President, Senior Lender since September 2001. Prior to
joining First Federal of Northern Michigan, Mr. Tracey served as Vice President
of Commercial Lending for National City Bank, Alpena, Michigan, a position he
held since 1996. Mr. Tracey has been in the banking profession since
1981.
Attributes
/ Skills of Directors
When
considering whether directors and nominees have the experience, qualifications,
attributes and skills, taken as a whole, to enable the Board of Directors to
satisfy its oversight responsibilities effectively, the Nominating Committee and
the Board of Directors focused primarily on the information included in each of
the directors’ individual biographies set forth above. The particular
experience, qualifications, attributes or skills that led the Board of Directors
to conclude that each person could serve as a director of the Company are
summarized below.
Martin A.
Thomson – Mr. Thomson has had extensive business experience with two
successful small businesses in the Alpena community. He was the owner/operator
of a building construction company for 20 years and a gas
station/convenience store for 10 years. Mr. Thomson also served
as President and Chief Executive Officer of a gas and electric utility
for nine years, and served as the utility's board chairman for 16
years. He served for several years on the boards of
associated national and state trade organizations. He also has served
on numerous governmental and community boards and committees. At these
enterprises and community organizations, Mr. Thomson was responsible for
business development, strategic planning, and mergers and acquisitions, where he
has drawn on his strong financial analysis, organizational modeling and
strategic planning skills. This expertise has been valuable to the
Company as it considers and evaluates its own strategic
opportunities.
James C.
Rapin – Mr. Rapin worked in the Alpena community for 47 years as a pharmacist
until his retirement in 2004. As the former manager of this small
business, Mr. Rapin provides the Board of Directors with considerable knowledge
and expertise concerning the risks associated with lending to commercial
companies and small businesses in the Alpena community. His long-time
involvement with and business contacts in the Alpena business community also
enables Mr. Rapin to refer business opportunities to the Company and helps the
Company understand trends in the local economy.
Keith D.
Wallace – Mr. Wallace has been an attorney in private practice successfully
managing his law firm as an active, involved business entity serving the Alpena
community and surrounding area for 42 years. He has also served as Alpena City
Attorney for 39 years representing and advising the City on all aspects of legal
and administrative affairs. His legal training and experience in the area of
business transactions and all areas of real estate matters, including
foreclosure actions, creditor protection issues, secured transactions and
collection remedies, specifically has contributed to the Board and management in
its consideration of legal, administrative and other issues affecting the
Company.
Gary C.
VanMassenhove – Mr. VanMassenhove is a CPA and partner with an Alpena-based
public accounting firm, where he has a varied client base and has extensive
experience in all phases of public accounting. Early in his career, Mr.
VanMassenhove was employed by an international accounting firm, where he was
responsible for the audits of several corporations subject to the public company
reporting requirements of the Securities Exchange Act of 1934. His
skills and experience in this area are important to the Board, particularly in
his service on the Audit Committee.
Thomas R.
Townsend – Mr. Townsend is the President of a plumbing, heating and air
conditioning distributor located in Alpena, Michigan, where he has been employed
for the past 33 years. Mr. Townsend also
serves as
vice-chair of the Board of Directors of Alpena Community College. His
experiences in his corporate leadership role as well as his community service
history bring a unique and insightful perspective to the Board.
Michael
W. Mahler – Mr. Mahler has a background in the financial and operational aspects
of several large companies. He has served as the Chief Financial Officer and
Executive Vice-President of the Bank and the Company before assuming the role of
President and Chief Executive Officer in 2008. He provides the Board
of Directors with broad perspective on the Company’s strategies, challenges and
opportunities as a result of his role as the Chief Executive Officer of the
Company.
The
Nominating Committee and the Board of Directors do not have a formal diversity
policy in identifying nominees for director. However, in considering
all of the attributes of an effective director in the context of existing
members of the Board, the Committee and the Board do consider differences of
viewpoint (including different viewpoints derived from diverse race, gender and
national origin), professional experience, education and skills so as to achieve
balance and heterogeneity in backgrounds and experiences on the
Board.
Board
Independence, Leadership Structure and Risk Oversight
The Board
of Directors has determined that, except for Mr. Mahler, each member of the
Board is an “independent director” within the meaning of the Nasdaq corporate
governance listing standards. Mr. Mahler is not considered independent because
he is a current executive officer.
In determining the independence of the
directors, the Board of Directors reviewed and considered legal fees of
approximately $27,605 paid to the law firm of Isackson, Wallace and Pfeifer,
P.C., of which Director Wallace is a senior partner, for legal work for First
Federal of Northern Michigan.
In
addition, the following loans by First Federal of Northern Michigan to directors
were reviewed by the Board of Directors in determining the independence of
directors. All such loans were made in the ordinary course of business on
substantially the same terms, including interest rates and collateral, as those
prevailing at the time for comparable transactions with persons not related to
First Federal of Northern Michigan Bancorp, Inc., and, in the judgment of
management, did not involve more than the normal risk of collectibility or
present other unfavorable features.
Independent
Director
|
Aggregate
Amount Outstanding at
December
31, 2009
|
James
C. Rapin
|
$ 15,828
|
Keith
D. Wallace
|
$ 104,902
|
Gary
C. VanMassenhove
|
$ 149,238
|
Thomas
R. Townsend
|
$
1,943,798
|
To assure
effective and independent oversight of management, in 2002, the Board of
Directors separated the roles of Chief Executive Officer and Chairman of the
Board in recognition of the differences between these two roles in management of
the Company. The Chief Executive Officer is responsible for setting the
strategic direction for the Company and the day-to-day leadership and
performance of the Company, while the Chairman of the Board provides guidance to
the Chief Executive Officer, sets the agenda for Board meetings and presides
over meetings of the full Board. The Chairman of the Board is an
independent, non-management role.
The Board
of Directors has an active role, as a whole and also at the committee level, in
overseeing management of the Company’s risks. The Board regularly reviews
reports from members of senior management on areas of material risk to the
Company, including credit, financial, operational, liquidity, legal and
regulatory risks. In reviewing the reports, the full Board, or the appropriate
Committee in the case of risks that are under the purview of a particular
Committee, discuss with the members of senior management responsible for the
areas covered by the reports how risks have been identified and what strategies
and procedures have been put in place to mitigate risks. When a Committee
receives a report, the Chairman of the relevant Committee communicates the
results of the report review to the full Board at the next Board meeting. This
enables the Board and its Committees to coordinate the risk oversight role,
particularly with respect to risk interrelationships.
References
to our Website Address
References
to our website address throughout this proxy statement and the accompanying
materials are for informational purposes only, or to fulfill specific disclosure
requirements of the Securities and Exchange Commission’s rules or the listing
standards of the Nasdaq Stock Market. These references are not intended
to, and do not, incorporate the contents of our website by reference into this
proxy statement or the accompanying materials.
Meetings
and Committees of the Board of Directors
General. Our Board of
Directors meets on a monthly basis and may hold additional special
meetings.
During
the year ended December 31, 2009, our Board of Directors held 14 regular
meetings and two special meetings. No member of the Board or any
committee thereof attended fewer than 75% of the aggregate of: (i) the total
number of meetings of the Board of Directors (held during the period for which
he has been a director); and (ii) the total number of meetings held by all
committees of the board on which he served (during the periods that he
served). Executive sessions of the independent directors are held on
a regularly scheduled basis.
Our
standing board committees include the Executive, Audit, Nominating and
Compensation Committees. The Board of Directors appoints all
committee members.
Executive
Committee. The Executive Committee is authorized to act with
the same authority as the Board of Directors between meetings of the Board, and
is comprised of the full Board. The Executive Committee met three times during
2009.
Compensation
Committee. The Compensation Committee meets periodically to
review the performance of officers and to determine compensation of officers to
be recommended to the Board. It is comprised of Messrs. Rapin,
Townsend, VanMassenhove and Wallace, each of whom is considered independent as
defined in the Nasdaq corporate governance listing standards. Our
Board of Directors has adopted a written charter for the Compensation Committee,
which is available on our website at www.first-federal.com. The
Compensation Committee met one time in 2009.
The
Compensation Committee reviews annually the compensation levels of the executive
officers and the fee level of directors and recommends compensation and fee
changes to the full Board of Directors. The Committee intends that
executive compensation be structured so as to attract, develop and retain
talented executive officers and directors who are capable of maximizing our
performance for the benefit of our stockholders. The Committee also seeks to set
compensation and fee levels that are competitive in the markets in which we
operate.
As
described immediately below, our compensation program is primarily comprised of
two fundamental components: (1) base salary and (2) annual performance-based
cash bonuses. In addition to these two primary elements, we have adopted a
stock-based compensation plan, an employee stock ownership plan (ESOP) and
Bank-wide retirement benefits.
Base Salary – Base salaries
for all employees, including executive officers, are based on pay ranges that
are first recommended by Clark Consulting and then approved by the Compensation
Committee. Clark Consulting is an employee compensation consulting firm engaged
by us at the recommendation of management and with the concurrence of the
Compensation Committee. In general, these pay ranges are re-evaluated by the
Committee every two years. However, they are also reviewed if a new job
classification is added or if the responsibilities of a job classification are
change substantially. Actual base salaries within those ranges are then
established by the Compensation Committee after performance reviews by the
Committee and consideration of management recommendations for base salary
levels. The Compensation Committee conducts a performance review of the
President and Chief Executive Officer. The President and Chief Executive
Officer, in turn, conducts the performance reviews of the Executive Vice
President and the Chief Financial Officer. However, the Compensation Committee
retains complete authority to establish base salaries, after such performance
reviews and management recommendations.
Annual Cash Bonuses – All
employees, including executive officers, are eligible to receive annual cash
bonuses pursuant to our “Staff Incentive Plan” if the Bank meets a net after-tax
income goal, which is established annually by the Board of Directors based on
the recommendation of management. No executive officer received a
bonus in 2009 because we did not meet our financial performance targets for the
year.
Stock-Based Compensation – Our
2006 Stock-Based Incentive Plan, which was approved by our shareholders on May
17, 2006, permits the award of up to 173,386 stock options and 69,354 restricted
shares of common stock. Individual awards of options and restricted
stock to executive officers and directors, reported on elsewhere in this proxy
statement, were established by the Committee based on the relative positions of
the executive officers within our organization, as well as a review of awards
made at similarly sized institutions.
Employee Stock Ownership
Plan
– We have established an employee stock ownership plan that covers
substantially all employees who have completed one year of service, attained age
21, and worked at least 1,000 hours during the year. Shares of common stock are
allocated annually to employees based on each employee’s relative compensation
for each year.
Retirement Benefits – Like
all employees, each executive officer is covered under our defined benefit
retirement plan, which was frozen effective July 1, 2005. In addition, each
executive officer is eligible to participate in our 401(k) plan.
We encourage directors, officers and
employees to own shares of our common stock, as their means permit. However, we
do not currently have any stock ownership guidelines for our executive officers
or directors.
Nominating
Committee. The Nominating Committee, which consists of
Directors Rapin, Townsend, VanMassenhove and Wallace, nominates individuals for
election as directors. Each member of the Nominating Committee is
considered “independent” as defined in the Nasdaq corporate governance listing
standards. Our Board of Directors has adopted a written charter for
the Nominating Committee, which is available on our website at
www.first-federal.com. The Committee met once during
2009.
The
functions of the Nominating Committee include the following:
|
·
|
to
lead the search for individuals qualified to become members of the Board
and to select director nominees to be presented for stockholder
approval;
|
|
·
|
to
review and monitor compliance with the requirements for Board
independence;
|
|
·
|
to
review the committee structure and make recommendations to the Board
regarding committee membership;
|
|
·
|
to
develop and recommend to the Board for its approval a set of corporate
governance guidelines; and
|
|
·
|
to
develop and recommend to the Board for its approval a self-evaluation
process for the Board and its
committees.
|
The
Nominating Committee identifies nominees by first evaluating the current members
of the Board of Directors willing to continue in service. Current
members of the Board with skills and experience that are relevant to our
business and who are willing to continue in service are first considered for
re-nomination, balancing the value of continuity of service by existing members
of the Board with that of obtaining a new perspective. If any member
of the Board does not wish to continue in service, or if the Committee or the
Board decides not to re-nominate a member for re-election, or if the size of the
Board is increased, the Committee would solicit suggestions for director
candidates from all Board members. In addition, the Committee is
authorized by its charter to engage a third party to assist in the
identification of director nominees. The Nominating Committee would
seek to identify a candidate who at a minimum satisfies the following
criteria:
|
·
|
has
the highest personal and professional ethics and
integrity;
|
|
·
|
has
had experiences and achievements that have given him or her the ability to
exercise and develop good business
judgment;
|
|
·
|
is
willing to devote the necessary time to the work of the Board and its
committees, which includes being available for Board and committee
meetings;
|
|
·
|
is
familiar with the communities in which we operate and/or is actively
engaged in community activities;
|
|
·
|
is
involved in other activities or interests that do not create a conflict
with his or her responsibilities to the us and our stockholders;
and
|
|
·
|
has
the capacity and desire to represent the balanced, best interests of our
stockholders as a group, and not primarily a special interest group or
constituency.
|
In
addition, the Nominating Committee will determine whether a candidate satisfies
the qualifications requirements of our Bylaws, which require any person
appointed or elected to the Board of Directors to reside or work in a county in
which First Federal of Northern Michigan maintains an office (at the time of
appointment or election) or in a county contiguous to a county in which we
maintain an office.
Finally,
the Nominating Committee will take into account whether a candidate satisfies
the criteria for “independence” under the Nasdaq corporate governance listing
standards, and if a nominee is sought for service on the audit committee, the
financial and accounting expertise of a candidate, including whether the
individual qualifies as independent for audit committee standards under the
federal securities rules and as an audit committee financial
expert.
Procedures for
the Nomination of Directors by Stockholders. The Nominating
Committee has adopted procedures for the submission of director nominees by
stockholders. There have been no material changes to these procedures
since they were previously disclosed in the proxy statement for our last annual
meeting of stockholders. If a determination is made that an additional candidate
is needed for the Board, the Nominating Committee will consider candidates
submitted by our stockholders. Stockholders can submit qualified
names of candidates for director by writing to our Corporate Secretary at 100
South Second Avenue, Alpena, Michigan 49707. The Corporate Secretary
must receive a submission not less than ninety (90) days prior to the
anniversary date of our proxy materials for the preceding year’s annual meeting
for a candidate to be considered for next year’s annual meeting of stockholders.
The submission must include the following information:
|
·
|
a
statement that the writer is a stockholder and is proposing a candidate
for consideration by the Nominating
Committee;
|
|
·
|
the
qualifications of the candidate and why the candidate is being
proposed;
|
|
·
|
the
name and address of the stockholder as they appear on our books, and
number of shares of our common stock that are owned beneficially by such
stockholder (if the stockholder is not a holder of record, appropriate
evidence of the stockholder’s ownership will be
required);
|
|
·
|
the
name, address and contact information for the candidate, and the number of
shares of our common stock that are owned by the candidate (if the
candidate is not a holder of record, appropriate evidence of the
stockholder’s ownership will be
required);
|
|
·
|
a
statement of the candidate’s business and educational
experience;
|
|
·
|
such
other information regarding the candidate as would be required to be
included in the proxy statement pursuant to SEC Rule
14A;
|
|
·
|
a
statement detailing any relationship between the candidate and
us;
|
|
·
|
a
statement detailing any relationship between the candidate and any of our
customers, suppliers or
competitors;
|
|
·
|
detailed
information about any relationship or understanding between the proposing
stockholder and the candidate; and
|
|
·
|
a
statement that the candidate is willing to be considered and willing to
serve as a director if nominated and
elected.
|
Submissions
that are received and that meet the criteria outlined above are forwarded to the
Chairman of the Nominating Committee for further review and
consideration. A nomination submitted by a stockholder for
presentation by the stockholder at an annual meeting of stockholders must comply
with the procedural and informational requirements described in this proxy
statement under the heading “Stockholder Proposals.” We did not receive any
outside submissions for Board nominees for the Meeting.
Stockholder
Communications with the Board. Any of our
stockholders who wish to communicate with the Board or with any individual
director may write to our Corporate Secretary, 100 South Second Avenue, Alpena,
Michigan 49707, Attention: Board
Administration. The letter should indicate that the author is a
stockholder and if shares are not held of record, should include appropriate
evidence of stock ownership. Depending on the subject matter,
management will:
|
·
|
forward
the communication to the director or directors to whom it is
addressed;
|
|
·
|
attempt
to handle the inquiry directly, for example where it is a request for
information about us or a stock-related matter;
or
|
|
·
|
not
forward the communication if it is primarily commercial in nature, relates
to an improper or irrelevant topic, or is unduly hostile, threatening,
illegal or otherwise inappropriate.
|
At each
Board meeting, management will present a summary of all communications received
since the last meeting that were not forwarded and make those communications
available to the directors.
The Audit
Committee. The
Audit Committee reviews our records and affairs to determine our financial
condition, reviews with management and the independent auditors the systems of
internal control, and monitors adherence in accounting and financial reporting
to accounting principles generally accepted in the United States of
America. The Audit Committee consists of Directors Rapin, Townsend
and VanMassenhove. Each member of the Audit Committee is considered
“independent” as defined in the Nasdaq corporate governance listing standards
and under SEC Rule 10A-3. The Board of Directors has determined that
Gary C. VanMassenhove, a certified public accountant, qualifies as an
“audit committee financial expert” as that term is defined by the rules and
regulations of the SEC. The Audit Committee met four times during the year ended
December 31, 2009. The Audit Committee reports to the Board on its
activities and findings. The duties and responsibilities of the Audit
Committee include, among other things:
|
·
|
retaining,
overseeing and evaluating a firm of independent certified public
accountants to audit our annual financial
statements;
|
|
·
|
in
consultation with the independent registered public accountants and the
internal auditor, reviewing the integrity of our financial reporting
processes, both internal and
external;
|
|
·
|
approving
the scope of the audit in advance;
|
|
·
|
reviewing
the financial statements and the audit report with management and the
independent registered public
accountants;
|
|
·
|
considering
whether the provision by the external independent registered public
accountants of services not related to the annual audit and quarterly
reviews is consistent with maintaining the independent registered public
accounting firm’s independence;
|
|
·
|
reviewing
earnings and financial releases and quarterly reports filed with the
SEC;
|
|
·
|
consulting
with the internal audit staff and reviewing management’s administration of
the system of internal accounting
controls;
|
|
·
|
approving
all engagements for audit and non-audit services in excess of $5,000 by
the independent registered public accountants;
and
|
|
·
|
reviewing
the adequacy of the audit committee
charter.
|
The Audit
Committee operates under a written charter adopted by the Board of Directors
which is available on our website at www.first-federal.com.
Audit
Committee Report
Management
has the primary responsibility for our internal controls and financial reporting
processes. The independent registered public accountants are
responsible for performing an independent audit of our consolidated financial
statements in accordance with auditing standards generally accepted in the
United States and issuing a report thereon. The Audit Committee’s
responsibility is to monitor and oversee these processes.
As part
of its ongoing activities, the Audit Committee has:
|
·
|
reviewed
and discussed with management, and the independent registered public
accountants, our audited consolidated financial statements for the year
ended December 31, 2009;
|
|
·
|
discussed
with the independent registered public accountants the matters required to
be discussed by Statement on Auditing Standards No. 61, as amended, Communications with Audit
Committees, as amended; and
|
|
·
|
received
the written disclosures and the letter from the independent registered
public accountants required by Independence Standards Board Standard No.
1, Independence
Discussions with Audit Committees, and has discussed with the
independent registered public accountants their
independence.
|
Based on
the review and discussions referred to above, the Audit Committee recommended to
the Board of Directors that the audited consolidated financial statements be
included in our Annual Report on Form 10-K for the year ended December 31, 2009
and be filed with the SEC. In addition, the Audit Committee engaged
Plante & Moran, PLLC as our independent registered public accountants for
the year ending December 31, 2010, subject to the ratification of this
appointment by our stockholders.
Plante
& Moran, PLLC did not use the services of any persons other than its
full-time permanent employees on its audit of our 2009 consolidated financial
statements.
This
report shall not be deemed incorporated by reference by any general statement
incorporating by reference this proxy statement into any filing under the
Securities Act of 1933, as amended, or the Exchange Act, except to the extent
that we specifically incorporate this information by reference, and shall not
otherwise be deemed filed under such Acts.
The
Audit Committee
James C.
Rapin (Chairman)
Gary C.
VanMassenhove
Thomas R.
Townsend
Code
of Ethics
We have
adopted a Code of Ethics that is applicable to our officers and employees,
including our principal executive officer, principal financial officer,
principal accounting officer or controller, or persons performing similar
functions. The Code of Ethics is available on our website at
www.first-federal.com. Amendments to and waivers from the Code of
Ethics will also be disclosed on our website. There were no such amendments or
waivers in 2009.
Attendance
at Annual Meetings of Stockholders
We do not have a policy regarding
director attendance at annual meetings of stockholders, although directors are
requested to attend these meetings absent unavoidable conflicts. All
of our directors attended our 2009 annual meeting of stockholders.
Executive
Compensation
The
following table sets forth for the years ended December 31, 2009 and 2008
certain information as to the total remuneration paid by us to Michael W.
Mahler, our President and Chief Executive Officer, and our two most highly
compensated executive officers other than Mr. Mahler (the “Named Executive
Officers”). For a narrative description of information included in
this table, please see the discussion in this proxy statement under the heading
“Benefit Plans.”
SUMMARY
COMPENSATION TABLE
|
|
Name
and principal
position
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-equity
incentive
plan
compensation
($)
|
|
|
Nonqualified
deferred
compensation
earnings
($)
|
|
|
All
other
compensation
($)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael
W. Mahler
President
and Chief
Executive
Officer
|
|
|
2009
2008
|
|
|
$ |
156,806
149,309
|
|
|
$ |
—
—
|
|
|
$ |
16,000
16,000
|
|
|
$ |
10,436
10,436
|
|
|
$ |
—
—
|
|
|
$ |
—
—
|
|
|
$ |
20,954
28,932
|
3
|
|
$ |
204,196
204,677
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Amy
E. Essex
Chief
Financial Officer,
Treasurer
and Corporate
Secretary
|
|
|
200
2008
|
|
|
|
105,014
105,014
|
|
|
|
— |
|
|
|
13,638
13,638
|
|
|
|
6,980
6,980
|
|
|
|
— — |
|
|
|
— — |
|
|
|
6,045
10,288
|
4 |
|
|
131,677
135,920
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jerome
W. Tracey
Executive
Vice President
and
Chief Lending
Officer
|
|
|
2009
2008
|
|
|
|
104,052
104,052
|
|
|
|
— |
|
|
|
13,638
13,638
|
|
|
|
6,980
6,980
|
|
|
|
— — |
|
|
|
— — |
|
|
|
5,595
9,023
|
5
|
|
|
130,265
133,693
|
|
__________________________
1
|
All
stock awards to the Named Executive Officers were made on May 17, 2006 and
were valued under SFAS 123R at the grant date market value of $9.65 per
share. The stock awards vest over five years commencing one
year from the grant date.
|
2
|
Option awards to the Named
Executive Officers were made on March 14, 2006 and on May 17, 2006 and
were valued at $1.94 and $2.15 per option, respectively, based upon the
Black-Scholes valuation model using the following
assumptions: (1) expected term of option, eight years; (2)
annual volatility of common stock, 13.9%; (3) expected dividend yield of
common stock, 2.16%; and (4) risk-free interest rate, 4.70% and 5.08%,
respectively, per annum. The options vest over five years
commencing one year from the grant
date.
|
3
|
Consists
of $12,100, $400 and $200, respectively, of director fees for service on
the Board of Directors of First Federal of Northern Michigan, for service
on the Board of First Federal Community Foundation, a foundation
established and funded by First Federal of Northern Michigan and for
service on the Board of InsuranCenter of Alpena; a contribution of $2,986
pursuant to our 401(k) plan; and $5,268 relating to the value
of issued ESOP shares. For the year ended December 31, 2009, Mr. Mahler
did not receive perquisites or personal benefits that exceeded
$10,000.
|
4
|
Consists
of $400 of director fees for service on the FFCF, an affiliate of First
Federal of Northern Michigan Bancorp, Inc.; a contribution of $2,100
pursuant to our 401(k) plan; and $3,545 relating to the value of issued
ESOP shares. For the year ended December 31, 2009, Ms. Essex did not
receive perquisites or personal benefits that exceeded
$10,000.
|
5
|
Consists
of a contribution of $2,081 pursuant to our 401(k) plan; and $3,514
relating to the value of issued ESOP shares. For the year ended December
31, 2009, Mr. Tracey did not receive perquisites or personal benefits that
exceeded $10,000.
|
Outstanding
Equity Awards at Year End. The following
table sets forth information with respect to outstanding equity awards as of
December 31, 2009 for the Named Executive Officers. All awards of
common stock and options vest at a rate of 20% per year beginning on the first
anniversary of the grants. The other terms of the awards are
described in this proxy statement under the heading “Benefit
Plans.”
OUTSTANDING
EQUITY AWARDS AT DECEMBER 31, 2009
|
|
|
|
|
|
|
|
|
|
Number
of
securities
underlying
unexercised
options
(#)
exercisable
|
|
|
Number
of
securities
underlying
unexercised
options
(#)
unexercisable
|
|
Equity
incentive
plan
awards:
number
of
securities
underlying
unexercised
earned
options
(#)
|
|
Option
exercise
price
($)
|
|
|
|
Number
of
shares
or units
of
stock that
have
not
vested
(#)
|
|
|
Market
value of
shares
or units of
stock
that have not
vested1
($)
|
|
|
Equity
incentive
plan
awards:
number
of
unearned
shares,
units
or other
rights
that have
not
vested (#)
|
|
|
Equity
incentive
plan
awards:
market
or
payout
value
of
unearned
shares,
units
or
other rights
that
have not
vested
($)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael
W. Mahler
President
and Chief
Executive
Officer
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
N/A |
|
|
|
N/A |
|
March
14, 2006 Options
May
17, 2006 Options
May
17, 2006 Share Awards
|
|
|
2,000
11,040
|
|
|
|
500
7,360
|
|
|
|
$
$
|
9.20
9.65
|
|
March
14, 2016
May
17, 2016
|
|
|
3,320 |
|
|
$ |
4,050 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Amy
E. Essex
Chief
Financial Officer
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
N/A |
|
|
|
N/A |
|
March
14, 2006 Options
May
17, 2006 Options
May
17, 2006 Share Awards
|
|
|
2,000
7,074
|
|
|
|
500
4,716
|
|
|
|
$
$
|
9.20
9.65
|
|
March
14, 2016
May
17, 2016
|
|
|
2,830 |
|
|
$ |
3,453 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jerome
W. Tracey
Executive
Vice President and Chief Lending Officer
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
March
27, 2002 Options
March
14, 2006 Options
May
17, 2006 Options
May
17, 2006 Share Awards
|
|
|
1,848
2,000
7,074
|
|
|
|
―
500
4,716
|
|
|
|
$ |
7.44
9.20
9.65
|
|
March
27, 2012
March
14, 2016
May
17, 2016
|
|
|
2,830 |
|
|
$ |
3,453 |
|
|
|
N/A
|
|
|
|
N/A
|
|
___________________________
1
|
The
amounts in this column are based on the fair market value of our common
stock on December 31, 2008 of
$1.25.
|
Benefit
Plans
Defined Benefit
Plan. First Federal of Northern Michigan maintains a
noncontributory defined benefit plan (the “Retirement Plan”). All
employees age 21 or older, who have worked at First Federal of Northern Michigan
for a period of one year and have been credited with 1,000 or more hours of
employment with the Bank during the year, are eligible to accrue benefits under
the Retirement Plan. The Bank annually contributes an amount to the
Retirement Plan necessary to satisfy the actuarially determined minimum funding
requirements in accordance with the Employment Retirement Income Security Act of
1974, as amended (“ERISA”).
At the
normal retirement age of 65, the Retirement Plan is designed to provide a life
annuity. The retirement benefit provided is an amount equal to 2.5%
of a participant’s average salary based on the average of the five consecutive
years during the participant’s years of employment that provide the highest
average annual salary multiplied by the participant’s years of credited service
to the normal retirement date. Retirement benefits are also payable upon
retirement due to early and late retirement. Benefits are also paid
from the Retirement Plan upon a participant’s disability or death. A
reduced benefit is payable upon early retirement at or after age
55. Upon termination of employment other than as specified above, a
participant who was employed by the Bank for a minimum of five years is eligible
to receive his or her accrued benefit reduced for early retirement or a deferred
retirement benefit commencing on such participant’s normal retirement
date. Benefits are payable in various annuity forms as well as in the
form of a single lump sum payment. For the year ended December 31,
2009, the Bank made contributions to the Retirement Plan of
$36,214.
In 2004,
the Board amended the Retirement Plan and set a 20-year limitation as the
maximum number of employment years an employee is entitled to under the
Retirement Plan. In April 2005, the Board froze the Retirement Plan as to
current participants and excluded from the Retirement Plan new employees hired
after July 1, 2004.
The
following table indicates the annual retirement benefit that would be payable
under the Retirement Plan upon retirement at age 65 in plan year 2009, expressed
in the form of a single life annuity for the final average salary and benefit
service classification specified below. As of December 31, 2009,
Messrs. Thomson, Mahler and Tracey and Ms. Essex had four years, three years,
six years and two years credited service (i.e., benefit service) with the Bank,
respectively.
High
5-Year
Average
Salary
|
10
|
15
|
20
|
$15,000
|
$3,750
|
$5,625
|
$7,500
|
$25,000
|
$6,250
|
$9,375
|
$12,500
|
$50,000
|
$12,500
|
$18,750
|
$25,000
|
$100,000
|
$25,000
|
$37,500
|
$50,000
|
$150,000
|
$37,500
|
$56,250
|
$75,000
|
Employee Stock Ownership Plan and
Trust. The Bank has an employee stock ownership plan (“ESOP”)
and related trust for eligible employees. The ESOP purchased 138,709
shares of our common stock in our offering that was completed in April
2005. The ESOP obtained a loan from us to purchase these shares. The
ESOP loan amortizes over a 15-year period, but the ESOP is entitled to pay off
the loan at any time without incurring a penalty. Collateral for the loan is the
common stock purchased by the ESOP. The loan was paid in full effective as of
December 31, 2009.
The ESOP
is a tax-qualified plan subject to the requirements of ERISA and the Internal
Revenue Code of 1986 (the “Code”). Employees with a 12-month period
of employment with the Bank during which they worked at least 1,000 hours and
who have attained age 21 are eligible to participate.
Contributions
to the ESOP and shares released from the suspense account in an amount
proportional to the repayment of the ESOP loan are allocated among participants
on the basis of compensation in the year of allocation, up to an annual adjusted
maximum level of compensation. Benefits generally become 100% vested
after five years of credited service. Forfeitures will be reallocated
among remaining participating employees in the same proportion
as
contributions. Benefits are payable upon death, retirement, early
retirement, disability or separation from service. The Bank’s
contributions to the ESOP are not fixed, so benefits payable under the ESOP
cannot be estimated.
The
Bank’s Board of Directors administers the ESOP. The Bank has
appointed First Bankers Trust Company, Quincy, Illinois to serve as trustee of
the ESOP. The ESOP Committee may instruct the trustee regarding
investment of funds contributed to the ESOP. The ESOP trustee,
subject to its fiduciary duty, must vote all allocated shares held in the ESOP
in accordance with the instructions of participating employees. Under
the ESOP, nondirected shares will be voted in a manner calculated to most
accurately reflect the instructions it has received from participants regarding
the allocated stock so long as such vote is in accordance with the provisions of
ERISA. At December 31, 2009, there were no unallocated shares held in
the ESOP.
401(k) Plan. First
Federal of Northern Michigan maintains a 401(k) Plan for our
employees. The Plan is tax-qualified and permits participants to
elect to defer up to 50% of the participant’s eligible annual compensation into
the Plan. Until 2004, the Bank made matching contributions of 50% of the
participant’s contribution, with the match being up to 3% of the participant’s
eligible annual compensation for the year. In July 2005, at the time we froze
the Defined Benefit Plan, as described above, we modified the matching schedule
to be 100% on the first 2% of contributions and 50% on the next 2% of
contributions. The vesting schedule for matching contributions is 20% per year
of service over a five-year period. Effective January 1, 2009, the Company
suspended the matching contributions until further notice. Forfeitures of
discretionary contributions are used to reduce our contributions in succeeding
plan years. In connection with our 2005 stock offering, the 401(k)
Plan was amended to permit participants to direct the investment of their 401(k)
Plan account balances. Participants are permitted to invest their
account balances in shares of our common stock through an employer stock fund
that has been established in the Plan.
2006 Stock-Based Incentive
Plan. In May 2006, our stockholders approved the 2006 First Federal of
Northern Michigan Bancorp, Inc. Stock-Based Incentive Plan (the “Incentive
Plan”) to provide our officers, employees and directors with additional
incentives to promote our growth and performance. The Incentive Plan will remain
in effect for a period of ten years following adoption by
stockholders.
The
Incentive Plan authorizes the issuance of up to 242,740 shares of our common
stock pursuant to grants of incentive and non-statutory stock options, reload
options, stock appreciation rights and restricted stock awards, provided that no
more than 69,354 shares may be issued as restricted stock awards, and no more
than 173,386 shares may be issued pursuant to the exercise of stock options. The
Incentive Plan is administered by a committee (the “Committee”) appointed by the
Chairman of the Board of Directors, which includes two or more of our
disinterested directors who are “non-employee directors,” as that term is
defined for purposes of Rule 16b under the Securities Exchange Act of
1934. The Incentive Plan also permits the Board of Directors or the
Committee to delegate to one or more of our officers the Committee’s power to
(i) designate officers and employees who will receive awards, and (ii) determine
the number of awards to be received by them.
Our
employees and outside directors are eligible to receive awards under the
Incentive Plan. Awards may be granted in a combination of incentive and
non-statutory stock options, stock appreciation rights or restricted stock
awards. The exercise price of options granted under the plan may not be less
than the fair market value on the date the stock option is
granted. Stock options are either “incentive” stock options or
“non-qualified” stock options. Stock options are subject to vesting
conditions and restrictions as determined by the Committee.
The
Compensation Committee of the Board of Directors approved awards under the
Incentive Plan on May 17, 2006. All awards of common stock and
options on common stock reported in the Summary Compensation Table and the
Directors’ Compensation Table reflect a five-year vesting schedule (20% per
year). Pursuant to the awards, all awardees are entitled to cash
dividends on common stock awards, whether such awards are vested or
not. Apart from the vesting schedule, there are no performance-based
conditions or any other material conditions applicable to the awards made on May
17, 2006. The cash dividend on common stock was suspended effective
for the quarter ended December 31, 2008.
Stock
appreciation rights may be granted in tandem with stock options and give the
recipient the right to receive a payment in our common stock of an amount equal
to the excess of the fair market value of a specified number of shares of our
common stock on the date of the exercise of the stock appreciation rights over
the fair market value of the common stock on the date of grant of the stock
appreciation right, as set forth in the recipient’s
award
agreement. Stock appreciation rights will not be granted unless (i)
the stock appreciation right is settled solely in our common stock; and (ii)
there is no further ability to defer the income received on the exercise of the
stock appreciation right. The grant of awards on May 17, 2006 included stock
appreciation rights.
Stock
awards under the Incentive Plan will be granted only in whole shares of common
stock. Stock awards will be subject to conditions established by the
Committee that are set forth in the award agreement. Any stock award
granted under the Incentive Plan will be subject to vesting as determined by the
Committee.
Upon the
occurrence of an event constituting a change in control of First Federal of
Northern Michigan Bancorp, Inc., as defined in the Incentive Plan, all stock
options will become fully vested, and all stock awards then outstanding will
vest free of restrictions.
1996 Stock Option
Plan. Certain of our employees and non-employee directors are
eligible to participate in our 1996 Stock Option Plan (the “1996 Option
Plan”). The 1996 Option Plan authorizes the grant of stock options
and limited rights to purchase 69,000 shares (10% of the shares of common stock
issued to minority stockholders in our initial 1994 public
offering). Upon the closing of our 2005 stock offering, the shares of
common stock subject to the 1996 Option Plan were adjusted pursuant to the
exchange ratio. Pursuant to the 1996 Option Plan, grants may be made
of (i) options to purchase common stock intended to qualify as incentive stock
options under Section 422 of the Code, (ii) options that do not so qualify
(“non-statutory options”) and (iii) limited rights (described below) that are
exercisable only upon a change in control of the Bank or the
Company.
The 1996
Option Plan is administered by a committee consisting of certain non-employee
directors of the Board of Directors (the “Committee”). In granting
options, the Committee considers factors such as salary, length of employment
with us, and the employee’s overall performance. All stock options
are exercisable in five equal annual installments of 20% commencing one year
from the date of grant; provided, however, that all
options will be 100% exercisable in the event the optionee terminates his
service due to normal retirement, death or disability, or in the event of a
change in control of the Company or the Bank. Options must be
exercised within 10 years from the date of grant. Stock options may
be exercised up to one year following termination of service or such later
period as determined by the Committee. The exercise price of the
options will be at least 100% of the fair market value of the underlying common
stock at the time of the grant. The exercise price may be paid in
cash or common stock.
Incentive
stock options will only be granted to our employees. Non-employee
directors will be granted non-statutory stock options. No incentive
stock option granted in connection with the 1996 Option Plan may be exercisable
more than three months after the date on which the optionee ceases to perform
services for us, except that in the event of death, disability, normal
retirement, or a change in control of the Bank or the Company, incentive stock
options may be exercisable for up to one year; provided, however, that if an
optionee ceases to perform services for us due to retirement or following a
change in control (as defined in the 1996 Option Plan), any incentive stock
options exercised more than three months following the date the optionee ceases
to perform services shall be treated as a non-statutory stock option as
described above.
Upon the
exercise of “limited rights” in the event of a change in control, the optionee
will be entitled to receive a lump sum cash payment, or in certain cases, common
stock, equal to the difference between the exercise price of the option and the
fair market value of the shares of common stock subject to the option on the
date of exercise of the right in lieu of purchasing the stock underlying the
option. In the event of death or disability, if requested by the
optionee or beneficiary, we may elect, in exchange for the option, to pay the
optionee, or beneficiary in the event of death, the amount by which the fair
market value of the common stock exceeds the exercise price of the option on the
date of the optionee’s termination of service for death or
disability.
Pursuant
to the 1996 Option Plan, non-employee directors at the inception of the Plan on
April 17, 1996, Messrs. Rapin, Thomson, and Wallace, were each granted options
to purchase 6,037 shares of common stock. These options were granted
at an exercise price of $10.00 per share and have all been vested. The number of
options and the exercise price of the options were converted pursuant to the
1.8477-for-1 stock split effective as of the close of business on April 1, 2005
in connection with the closing of the mutual-to-stock conversion of Alpena
Bancshares, M.H.C. There were no options granted under this Plan in
2009.
1996 Recognition and Retention
Plan. Certain of our employees and non-employee directors are
eligible to participate in our 1996 Recognition and Retention Plan (the
“Recognition Plan”). A Committee of the Board of Directors composed
of “disinterested” directors (the “Recognition Plan Committee”) administers the
Recognition Plan and makes awards to executive officers and
employees. Participants in the Recognition Plan earn (become vested
in) shares of Restricted Stock covered by an award and all restrictions lapse
over a period of time commencing from the date of the award; provided, however, that the
Recognition Plan Committee may accelerate or extend the earnings rate on any
awards made to officers and employees under the Recognition Plan. Awards to
non-employee directors vest at the rate of 20% of the amount initially awarded
commencing one year from the date of the award. Awards to executive
officers and employees become fully vested upon termination of employment or
service due to death, disability or normal retirement or following a termination
of employment or service in connection with a change in the control of the Bank
or the Company. Upon termination of employment or service for another
reason, unvested shares are forfeited.
At the
inception of the Recognition and Retention Plan in 1996, non-employee directors
Rapin, Thomson, and Wallace were each granted 2,415 shares of common stock,
which shares have been earned and issued. Messrs. VanMassenhove and Townsend,
who were appointed to the Board of Directors in September 2001 and April 2002,
respectively, have not been awarded any shares under the Recognition and
Retention Plan. Awards to non-employee directors fully vest upon a non-employee
director’s disability, death, normal retirement, or following termination of
service in connection with a change in control of the Bank or the
Company. Unvested shares of Restricted Stock will be forfeited by a
non-employee director upon failure to seek reelection, failure to be reelected,
or resignation from the Board (other than in connection with normal retirement,
as defined by the Recognition Plan).
Change in Control
Agreement. The Bank
has entered into a change in control agreement with Michael W. Mahler, President
and Chief Executive Officer, which provide certain benefits in the event of a
change in control of the Bank or the Company. The change in control agreement
provides for a term of up to 36 months. Commencing on each
anniversary date, the Board of Directors may extend the change in control
agreement for an additional year. The change in control agreement
enables us to offer to designated officers certain protections against
termination without cause in the event of a change in control (as defined in the
agreement). These protections against termination without cause in
the event of a change in control are frequently offered by other financial
institutions, and we may be at a competitive disadvantage in attracting and
retaining key employees if we do not offer similar protections.
Following
a change in control of the Company or the Bank, an officer is entitled to a
payment under the change in control agreement if the officer’s employment is
involuntarily terminated during the term of such agreement, other than for
cause, as defined, death or disability. Involuntary termination includes the
officer’s termination of employment during the term of the agreement and
following a change in control as the result of a demotion, loss of title, office
or significant authority, reduction in the officer’s annual compensation or
benefits, or relocation of the officer’s principal place of employment by more
than 25 miles from its location immediately prior to the change in
control. In addition, for the first 12 months following a change in
control, if we (or our successor) fail to renew the change in control agreement,
the executive can voluntarily resign and receive the severance payment. In the
event that an officer who is a party to a change in control agreement is
entitled to receive payments pursuant to the change in control agreement, the
officer will receive a cash payment of up to a maximum of two times the sum of
base salary and highest rate of bonuses awarded to the officer over the prior
three years, subject to applicable withholding taxes. Under the
change in control agreement, Mr. Mahler would receive $313,612 upon a change in
control, based upon current levels of compensation. In addition to the severance
payment, the officer is entitled to receive life, medical and dental coverage
for a period of up to 24 months from the date of termination, as well as a
lump-sum payment equal to the excess, if any, of (a) the present value of
benefits to which the officer would be entitled under our defined benefit plan
if the officer had the additional years of service that he would have had if he
had continued working for us for 24 months following his termination, over (b)
the present value of the benefits to which the officer is actually entitled
under our defined benefit plan as of the date of his
termination. Notwithstanding any provision to the contrary in the
change in control agreement, payments under the change in control agreement are
limited so that they will not constitute an excess parachute payment under
Section 280G of the Internal Revenue Code.
Equity
Compensation Plan Disclosure
Set forth
below is information as of December 31, 2009 regarding compensation plans under
which equity securities of First Federal of Northern Michigan Bancorp, Inc. are
authorized for issuance:
Plan
|
Number
of Securities to be
Issued
upon Exercise of
Outstanding
Options and
Rights
|
Weighted
Average
Exercise
Price
|
Number
of Securities
Remaining
Available for
Issuance
under Plan
|
Equity
compensation plans approved by stockholders
|
188,132
|
$ 9.47
|
56,000
|
Equity
compensation plans not approved by stockholders
|
—
|
—
|
—
|
Total
|
188,132
|
$ 9.47
|
56,000
|
Directors’
Compensation
The following table sets forth for the
year ended December 31, 2009 certain information as to the total remuneration we
paid to our directors other than Mr. Mahler. Compensation paid to Mr.
Mahler for his services as Director is included in “Executive
Compensation—Summary Compensation Table.”
DIRECTOR
COMPENSATION TABLE FOR THE YEAR ENDED DECEMBER 31,
2009
|
|
|
|
Fees
earned or
paid
in cash ($)
|
|
|
|
|
|
|
|
|
Non-equity
incentive
plan
compensation
($)
|
|
|
Nonqualified
deferred
compensation
earnings
($)
|
|
|
All
other
compensation
($)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James
C. Rapin
|
|
$ |
13,300 |
|
|
$ |
7,913 |
|
|
$ |
3,443 |
|
|
$ |
― |
|
|
|
N/A |
|
|
$ |
200 |
|
|
$ |
24,856 |
|
Martin
A. Thomson
|
|
$ |
14,050 |
|
|
$ |
17,081 |
|
|
$ |
10,656 |
|
|
$ |
― |
|
|
|
N/A |
|
|
$ |
200 |
|
|
$ |
41,987 |
|
Thomas
R. Townsend
|
|
$ |
13,300 |
|
|
$ |
7,913 |
|
|
$ |
3,443 |
|
|
$ |
― |
|
|
|
N/A |
|
|
$ |
— |
|
|
$ |
24,656 |
|
Gary
C. VanMassenhove
|
|
$ |
13,300 |
|
|
$ |
7,913 |
|
|
$ |
3,443 |
|
|
$ |
― |
|
|
|
N/A |
|
|
$ |
400 |
|
|
$ |
25,056 |
|
Keith
D. Wallace
|
|
$ |
12,100 |
|
|
$ |
7,913 |
|
|
$ |
3,443 |
|
|
$ |
― |
|
|
|
N/A |
|
|
$ |
— |
|
|
$ |
23,456 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) At December 31, 2009, each
director owned 4,100 shares of restricted stock.
(2) At
December 31, 2009, each director owned 8,400 options to purchase common stock
with the exception of Martin A. Thomson who owned 26,448 options to purchase
common stock.
Directors’
Fees. Each of the individuals who currently serves as one of
our directors also serves as a director of First Federal of Northern Michigan
and earns director and committee fees in that capacity.
In 2009,
each director of the Bank received a $700 monthly meeting fee, payable only if
the director attended the meeting. Each director is paid for one
excused absence. The Chairman of the Board received $850 for each
regular meeting attended, and each director received $700 for each special Board
meeting attended.
In
addition to the foregoing, during 2009, Messrs. Rapin, Thomson, Wallace,
VanMassenhove, Townsend and Mahler received $2,100, $900, $900, $2,100, $2,100
and $900, respectively, for their services as members of the Bank’s Executive
and Audit Committees.
First
Federal of Northern Michigan paid a total of $78,150 in director and committee
fees to members of the Board of Directors during the year ended December 31,
2009.
Transactions
with Certain Related Persons
In the
ordinary course of business, First Federal of Northern Michigan makes loans
available to its directors, officers and employees. These loans are made in the
ordinary course of business on substantially the same terms, including interest
rate and collateral, as comparable loans to other borrowers. Loans
made to directors or executive officers, including any modification of such
loans, must be approved by a majority of disinterested members of the Board of
Directors. Management believes that these loans neither involve more than the
normal risk of collectibility nor present other unfavorable
features.
Section
402 of the Sarbanes-Oxley Act of 2002 generally prohibits an issuer from: (1)
extending or maintaining credit; (2) arranging for the extension of credit; or
(3) renewing an extension of credit in the form of a personal loan for an
officer or director. There are several exceptions to this general
prohibition, one of which is applicable to us. Sarbanes-Oxley does
not apply to loans made by a depository institution that is insured by the
Federal Deposit Insurance Corporation and is subject to the insider lending
restrictions of the Federal Reserve Act. All loans to our directors
and officers are made in conformity with the Federal Reserve Act and applicable
regulations.
Section
16(a) Beneficial Ownership Reporting Compliance
Our
common stock is registered with the SEC pursuant to Section 12(g) of the
Exchange Act. Our officers and directors and beneficial owners of
greater than 10% of our common stock (“10% beneficial owners”) are required to
file reports on Forms 3, 4, and 5 with the SEC disclosing beneficial ownership
and changes in beneficial ownership of the common stock. SEC rules
require disclosure in our Proxy Statement or Annual Report on Form 10-KSB of the
failure of an officer, director, or 10% beneficial owner of our common stock to
file a Form 3, 4, or 5 on a timely basis. Based on our review of such
ownership reports, no officer, director or 10% beneficial owner of our common
stock failed to file such ownership reports on a timely basis for the year ended
December 31, 2009. CONFIRM
In
accordance with the listing standards of the Nasdaq Stock Market, any new
transactions that would be required to be reported under this section of this
proxy statement must be approved by our audit committee or another independent
body of the board of directors.
PROPOSAL
II—RATIFICATION OF APPOINTMENT OF INDEPENDENT
REGISTERED
PUBLIC ACCOUNTANTS
Our
independent registered public accountants for the year ended December 31, 2009
were Plante & Moran, PLLC. The Audit Committee has engaged Plante
& Moran, PLLC to be the our independent registered public accountants for
the 2010 fiscal year, subject to the ratification of the engagement by our
stockholders. At the Meeting, stockholders will consider and vote on
the ratification of the engagement of Plante & Moran, PLLC for the year
ending December 31, 2010. A representative of Plante & Moran,
PLLC is expected to attend the Meeting to respond to appropriate questions and
to make a statement if he so desires.
Stockholder
ratification of the selection of Plante & Moran, PLLC is not required by our
bylaws or otherwise. However, the Board of Directors is submitting
the selection of the independent registered public accountants to the
stockholders for ratification as a matter of good corporate
practice. If the stockholders fail to ratify the selection of Plante
& Moran, PLLC, the Audit Committee will reconsider whether or not to retain
that firm. Even if the selection is ratified, the Audit Committee in
its discretion may direct the appointment of a different independent accounting
firm at any time during the year if it determines that such change is in our
best interests of our stockholders.
Fees
Paid to Plante & Moran, PLLC
Set forth
below is certain information concerning aggregate fees billed for professional
services rendered by Plante & Moran, PLLC during 2009 and 2008:
Audit
Fees. The aggregate fees billed to us by Plante & Moran,
PLLC for professional services rendered by Plante & Moran, PLLC for the
audit of our annual financial statements, review of the financial statements
included in our Quarterly Reports on Form 10-Q and services that are normally
provided by Plante & Moran, PLLC in connection with statutory and regulatory
filings and engagements were $85,150 and $101,836 during the years ended
December 31, 2009 and 2008, respectively.
Audit-Related
Fees. The aggregate fees billed to us by Plante & Moran,
PLLC for assurance and related services rendered by Plante & Moran, PLLC
that are reasonably related to the performance of the audit of and review of the
financial statements and that are not already reported in “Audit Fees,” above,
were $5,500 and $1,900 during the years ended December 31, 2009 and 2008,
respectively.
Benefit Plan
Audits. The aggregate fees billed to us by Plante & Moran,
PLLC for audit services related to our employee benefit plans and
that are not already reported in “Audit Fees,” above, were $30,800 and $0 during
the years ended December 31, 2009 and 2008, respectively.
Tax
Fees. The aggregate fees billed to us by Plante & Moran,
PLLC for professional services rendered by Plante & Moran, PLLC for tax
compliance, tax advice and tax planning were $8,800 and $8,000 during the years
ended December 31, 2009 and 2008, respectively.
All Other
Fees. The aggregate fees billed to us by Plante & Moran,
PLLC that are not described above were $7,900 and $0 and during the years ended
December 31, 2009 and 2008, respectively.
The Audit
Committee has considered whether the provision of non-audit services is
compatible with maintaining Plante & Moran, PLLC’s
independence. The Audit Committee concluded that performing such
services does not affect Plante & Moran, PLLC’s independence in performing
its function as our auditor.
Policy
on Audit Committee Pre-Approval of Audit and Non-Audit Services of Independent
Auditor
The Audit
Committee’s policy is to pre-approve all audit and non-audit services in excess
of $5,000 provided by the independent auditors. These services may include audit
services, audit-related services, tax services and other
services. Pre-approval is generally provided for up to one year and
any pre-approval is detailed as to particular service or category of services
and is generally subject to a specific budget. The Audit Committee
has delegated pre-approval authority to its Chairman when expedition of services
is necessary. The independent auditors and management are required to
periodically report to the full Audit Committee regarding the extent of services
provided by the independent auditors in accordance with this pre-approval, and
the fees for the services performed to date. For 2009, all services
were pre-approved by the Audit Committee.
Required
Vote and Recommendation of the Board of Directors.
In order
to ratify the selection of Plante & Moran, PLLC as independent auditors for
the 2010 fiscal year, the proposal must receive the affirmative vote of at least
a majority of the votes cast at the Annual Meeting, either in person or by
proxy, without regard to broker non-votes or proxies marked
abstain.
THE
BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR”
THE
RATIFICATION OF PLANTE & MORAN, PLLC AS INDEPENDENT AUDITORS
In order
to be eligible for inclusion in our proxy materials for next year’s Annual
Meeting of Stockholders, any stockholder proposal to take action at such meeting
must be received at our executive office, 100 South Second Avenue, Alpena,
Michigan 49707, no later than December 17, 2010. Nothing in
this paragraph shall be deemed to require First Federal of Northern Michigan
Bancorp, Inc. to include in its proxy statement and proxy relating to an annual
meeting any stockholder proposal that does not meet all of the requirements for
inclusion established by the Securities and Exchange Commission.
OTHER
MATTERS AND ADVANCE NOTICE PROCEDURES
The Board
of Directors is not aware of any business to come before the Annual Meeting
other than the matters described above in this proxy
statement. However, if any matters should properly come before the
Annual Meeting, it is intended that holders of the proxies will act as directed
by a majority of the Board of Directors, except for matters related to the
conduct of the Annual Meeting, as to which they shall act in accordance with
their best judgment. The Board of Directors intends to exercise its
discretionary authority to the fullest extent permitted under the Exchange
Act.
Our
bylaws provide an advance notice procedure for certain business, or nominations
to the Board of Directors, to be brought before an annual meeting of
stockholders. In order for a stockholder to properly bring business before an
annual meeting, or to propose a nominee to the Board of Directors, the
stockholder must give written notice to our Secretary not less than ninety (90)
days prior to the date of our proxy materials for the preceding year’s annual
meeting; provided, however, that if the date of the annual meeting is advanced
more than twenty (20) days prior to or delayed by more than sixty (60) days
after the anniversary of the preceding year’s annual meeting, notice by the
stockholder to be timely must be received not earlier than the close of business
on the 120th day
prior to the date of such annual meeting and not later than the close of
business on the later of (A) the 90th day
prior to the date of such annual meeting or (B) the tenth day following the
first to occur of (i) the day on which notice of the date of the annual
meeting was mailed or otherwise transmitted or (ii) the day on which we
first made public announcement of the date of the annual meeting. The notice
must include the stockholder’s name, record address, and number of shares owned,
describe briefly the proposed business, the reasons for bringing the business
before the annual meeting, and any material interest of the stockholder in the
proposed business. In the case of nominations to the Board of Directors, certain
information regarding the nominee must be provided. Nothing in this paragraph
shall be deemed to require us to include in our proxy statement and proxy
relating to an annual meeting any stockholder proposal that does not meet all of
the requirements for inclusion established by the Securities and Exchange
Commission in effect at the time such proposal is received.
The
date on which the next Annual Meeting of Stockholders of First Federal of
Northern Michigan Bancorp, Inc. is expected to be held is May 18,
2011. Accordingly, advance written notice of business or nominations
to the Board of Directors to be brought before next year’s Annual Meeting of
Stockholders must be given to First Federal of Northern Michigan Bancorp, Inc.
no later than January 16, 2011. If notice is received after January
16, 2011, it will be considered untimely, and First Federal of Northern Michigan
Bancorp, Inc. will not be required to present the matter at the
meeting.
We will
bear the cost of solicitation of proxies. We will reimburse brokerage
firms and other custodians, nominees and fiduciaries for reasonable expenses
incurred by them in sending proxy materials to the beneficial owners of our
common stock. In addition to solicitations by mail, directors,
officers, and our regular employees may solicit proxies personally or by
telegraph or telephone without additional compensation.
A COPY OF
OUR REPORT ON FORM 10-K FOR THE YEAR ENDED DECEMBER 31, 2009 WILL BE FURNISHED
WITHOUT CHARGE TO STOCKHOLDERS AS OF THE VOTING RECORD DATE UPON WRITTEN REQUEST
TO AMY E. ESSEX, SECRETARY, FIRST FEDERAL OF NORTHERN MICHIGAN BANCORP, INC.,
100 SOUTH SECOND AVENUE, ALPENA, MICHIGAN 49707.
BY
ORDER OF THE BOARD OF DIRECTORS
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/s/
Amy E. Essex
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Amy
E. Essex
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Secretary
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Alpena,
Michigan
April 16,
2010
IMPORTANT
NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING OF
STOCKHOLDERS TO BE HELD ON MAY 19, 2010: THIS PROXY STATEMENT,
INCLUDING THE NOTICE OF THE ANNUAL MEETING OF STOCKHOLDERS, AND FIRST FEDERAL OF
NORTHERN MICHIGAN BANCORP, INC.’S 2009 ANNUAL REPORT TO STOCKHOLDERS ON FORM
10-K ARE EACH AVAILABLE ON THE INTERNET AT
WWW.CFPPROXY.COM/5807.
REVOCABLE
PROXY
FIRST
FEDERAL OF NORTHERN MICHIGAN BANCORP, INC.
ANNUAL
MEETING OF STOCKHOLDERS
May
19, 2010
The
undersigned hereby appoints the full Board of Directors, with full powers of
substitution to act as attorneys and proxies for the undersigned to vote all
shares of common stock of First Federal of Northern Michigan Bancorp, Inc. which
the undersigned is entitled to vote at the Annual Meeting of Stockholders (the
“Meeting”) to be held at the Thunder Bay National Marine Sanctuary, 500 W.
Fletcher Street, Alpena, Michigan, at 1:00 p.m. Michigan time on May 19,
2010. The official proxy committee is authorized to cast all votes to
which the undersigned is entitled as follows:
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FOR
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VOTE
WITHHELD
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1. The
election as director of the nominees listed below to serve for a
three-year term
Keith D. Wallace
Michael W. Mahler
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o
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FOR
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AGAINST
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ABSTAIN
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2. The
ratification of the appointment of Plante & Moran, PLLC as independent
registered public accountants for the year ending December 31,
2010.
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The
Board of Directors recommends a vote “FOR” each of the listed
proposals.
THIS
PROXY WILL BE VOTED AS DIRECTED, BUT IF NO INSTRUCTIONS ARE SPECIFIED, THIS
PROXY WILL BE VOTED FOR EACH OF THE PROPOSITIONS STATED ABOVE. IF ANY
OTHER BUSINESS IS PRESENTED AT SUCH MEETING, THIS PROXY WILL BE VOTED BY THE
ABOVE-NAMED PROXIES AT THE DIRECTION OF A MAJORITY OF THE BOARD OF
DIRECTORS. AT THE PRESENT TIME, THE BOARD OF DIRECTORS KNOWS OF NO
OTHER BUSINESS TO BE PRESENTED AT THE
MEETING.
THIS
PROXY IS SOLICITED BY THE BOARD OF DIRECTORS
Should
the undersigned be present and elect to vote at the Meeting or at any
adjournment thereof and after notification to the Secretary of First Federal of
Northern Michigan Bancorp, Inc. at the Meeting of the stockholder’s decision to
terminate this proxy, then the power of said attorneys and proxies shall be
deemed terminated and of no further force and effect. This proxy may
also be revoked by sending written notice to the Secretary of First Federal of
Northern Michigan Bancorp, Inc. at the address set forth on the Notice of Annual
Meeting of Stockholders, or by the filing of a later proxy statement prior to a
vote being taken on a particular proposal at the Meeting.
The
undersigned acknowledges receipt from First Federal of Northern Michigan
Bancorp, Inc. prior to the execution of this proxy of a Notice of the Meeting
and a proxy statement dated April 16, 2010.
Dated: _______________________,
2010
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¨ Check
Box if You Plan to Attend Meeting
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PRINT
NAME OF STOCKHOLDER
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PRINT
NAME OF STOCKHOLDER
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SIGNATURE
OF STOCKHOLDER
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SIGNATURE
OF STOCKHOLDER
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Please
sign exactly as your name appears on this card. When signing as
attorney, executor, administrator, trustee or guardian, please give your full
title. If shares are held jointly, each holder should
sign.
Please
complete and date this proxy and return it promptly
in the enclosed postage-prepaid
envelope.
IMPORTANT
NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING OF
STOCKHOLDERS TO BE HELD ON MAY 19, 2010: FIRST FEDERAL OF NORTHERN
MICHIGAN BANCORP, INC.’S PROXY STATEMENT, INCLUDING THE NOTICE OF THE ANNUAL
MEETING OF STOCKHOLDERS, AND FIRST FEDERAL OF NORTHERN MICHIGAN BANCORP, INC.’S
2009 ANNUAL REPORT TO STOCKHOLDERS ON FORM 10-K ARE EACH AVAILABLE ON THE
INTERNET AT WWW.CFPPROXY.COM/5807.
A-2